Stop using spreadsheets and paper forms to track your equipment.
Zeckout makes it fast and easy. You'll be up and running in minutes, not days. Keep reading to see how easy it can be.
No credit card required · Free plan available · Setup in minutes
Sound familiar?
You're spending too much time tracking equipment.
Here's what that usually looks like:
A shared spreadsheet that's always slightly out of date by the time you check it.
Paper sign-out sheets that nobody fills in correctly — or at all.
You're the only one who "just knows" where everything is.
Chasing students or staff for gear that was due back weeks ago.
Re-typing the same item details every time something new comes in.
No real way to tell what's actually available right now.
Zeckout takes it off your plate. Scan it in, scan it out, done.
How it works
Your department, organized from day one.
Step 1
Build your catalog
Instead of retyping every item into a spreadsheet, import it in one pass — or add items one by one with AI Smart Fill suggesting categories and descriptions for you. Your full catalog, ready in minutes.
Step 2
Enroll your department
No more being the only one who knows where things are. Add faculty, staff, and students with role-based access — everyone signs in with their existing Google account, no new passwords, no IT tickets.
Step 3
Check gear in & out with ease
Trade the paper sign-out sheet for a barcode scan. Issue equipment in seconds with a USB scanner or phone camera — Zeckout handles the tracking, overdue reminders, and reporting automatically.
See how easy it is to checkout gear and spaces using Zeckout.
Watch the 1 minute intro video.
Zeckout was built for efficiency.
If your main job isn't to manage inventory or you're tired of spreadsheets and hand written notes, this is your software.
Smart Inventory Tracking
Track serialized equipment individually or manage consumables by quantity. Every item accounted for, every time.
Barcode-Powered Checkout
Scan gear in and out in seconds. You can use a USB barcode scanner or the camera on your mobile or laptop.
Space Reservations
Let your team book studios, labs, and rooms directly in the same system. No more spreadsheets or back-and-forth emails.
Detailed Activity Logs
Keep a comprehensive record of every inventory action, noting who did what and when, ensuring full traceability and accountability.
Customizable Products
Tailor product data to your exact needs by adding unlimited searchable custom fields—text, numbers, or dropdowns—to capture unique item specificities.
Maintenance Logs
Track repairs, service history, vendor contacts, and costs directly tied to each piece of equipment.
Multi-Department Support
Run multiple departments from one platform. Each team manages their own resources with full data segregation.
Automated Reminders
Overdue alerts and return reminders are sent automatically, keeping your inventory moving and accountability high.
Safe and Secure
Use your institution's secure Google Sign-In system and our built-in role based user access for maximum information security.
Your built-in employee.
Our industry leading AI does the work for you.
AI Smart Fill
Adding new equipment used to mean typing the same categories and descriptions over and over. AI Smart Fill learns from your existing inventory and pre-fills fields intelligently — so onboarding new gear takes seconds, not minutes. You can even snap a photo of an item and let Image Smart Fill identify it and populate every field automatically.
- Auto-suggests categories & descriptions
- Learns from your existing catalog
- Reduces entry errors and inconsistencies
- Image Smart Fill — snap a photo to auto-fill
AI-Powered Reports
Your data tells a story. AI Reports reads it for you — surfacing which items are underused, which are overdue magnets, where your maintenance budget is going, and what you should order (or stop buying) next.
- Usage trends & demand forecasting
- Overdue pattern detection
- Maintenance cost analysis
- Natural language report summaries
AI Smart Import
Got a spreadsheet full of inventory? AI Smart Import reads your file, maps your columns to the right fields automatically, and flags conflicts before anything is written — so you can migrate hundreds of items in minutes, not days.
- Supports CSV, Excel & more
- AI column mapping — no manual setup
- Conflict detection before importing
- Review & approve before anything saves
What it's costing you
A missing item is never just a missing item.
Every piece of gear that goes missing under a spreadsheet system costs more than its replacement price — it's the time spent searching, the budget request nobody wants to write, and the student or colleague who couldn't get what they needed. Tracking it properly is always cheaper than replacing it.
Read: The Ripple Cost of Missing EquipmentStart free. Scale when you're ready.
Pick your plan or contact us for a quote.
Free
For small teams getting organized.
- 1 Department
- 50 Inventory items
- 1 Space
- 10 Users
- Barcode checkout & returns
- Email notifications
Pro
For departments that need more power.
- 1 Department
- 600 inventory items
- 10 Spaces
- 150 Users
- Barcode Checkout and Return
- Camera Checkout and Return
- AI Spreadsheet Import
- AI Smart Fill
- AI-Powered Reports
- Maintenance logging
- Priority support
Pro Plus
For teams scaling across two departments.
- 2 Departments
- 1,200 inventory items
- 20 Spaces
- 250 Users
- Barcode Checkout and Return
- Camera Checkout and Return
- AI Spreadsheet Import
- AI Smart Fill
- AI-Powered Reports
- Maintenance logging
- Priority support
Optional on-site setup and training service is available for $7,900. Please for more information.
Common questions
Ready to get organized?
Join universities, community colleges, and educational institutions that have replaced spreadsheets and sticky notes with a smarter inventory system.
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